312002 Manual Practical No. 9: Email Writing Answers
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| 312002 Manual Practical No. 9: Email Writing Answers |
Practical Significance
Emails are one of the quickest means for organizations to communicate with all concerned
professionals, as it is universal, allowing people to connect worldwide. It is one of the concise, economical, and professional ways of communication. It is a safe and well-organized way of record-keeping. Learning email writing skills will benefit the students in enhancing their professional and personal communication.
Precautions to be followed
1. Follow safety and operational guidelines while using Language Laboratory.
2. Handle headsets and laboratory materials carefully.
3. Do not insert pen drives into the laboratory computers.
Procedure
1. Log in to your account/student console/ assigned folder.
2. Read, and understand the instructions from the lab document for this assignment carefully and discuss the understanding with your course teacher.
3. Refer to the standard formats of email writing available online and discuss the same with your peers.
4. Draft emails for any four formal situations.
5. Get the drafts verified by your course teacher and make the necessary changes.
6. Print the final draft.
7. Submit the final assignment.
Practical related questions
Compose formal E-mails (four) following the appropriate format. (Paste the prints)
Answer:
Example 1: Requesting Information for a Research Project
Subject: Information Request for Research Project
Dear XYZ,
My name is XYZ, and I am a manager currently conducting research on Yxyz Topic.
I am writing to request access to any information or data you may have relevant to my research. I am particularly interested in [Specify the specific information you need].
I understand your time is valuable, so I have attached a brief summary of my research project. I would be happy to answer any questions you may have about my research or the information I am requesting.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[xyz]
[...@gmail.com]
Example 2: Applying for a Job
Subject: Application for XYZ Position
Dear XYZ,
I am writing to express my strong interest in the [Job Title] position advertised on [Platform where you saw the advertisement]. With [Number] years of experience in [Your Relevant Field] and a proven track record of success in [List your relevant skills and achievements], I am confident that I possess the qualifications and experience you are seeking.
In my previous role at [Previous Company Name], I [Describe a relevant accomplishment or project]. I am skilled in [List your relevant skills] and have a strong understanding of [Mention relevant industry knowledge]. I am a highly motivated and results-oriented individual with excellent [Mention relevant soft skills, e.g., communication, teamwork].
I have attached my resume for your review, which further details my qualifications and experience. I am available for an interview at your earliest convenience. Thank you for your time and consideration.
Sincerely,
[XYZ]
[...@gmail.com]
Example 3: Following Up on an Interview
Subject: Following Up on Interview for XYZ Position
Dear [xyz Manager Name],
Thank you for taking the time to interview me for the [Job ] position on [Date of Interview]. I enjoyed learning more about the role and [Company Name] from you and the team.
The interview further solidified my interest in this opportunity and my belief that I would be a valuable asset to your team. My skills and experience in [Mention relevant skills] align well with the requirements of the position, and I am confident that I can make a significant contribution to your company's [Mention company's goals or mission].
I am eager to learn more about the next steps in the hiring process. Please do not hesitate to contact me if you have any further questions or require any additional information from me.
Thank you again for your time and consideration.
Sincerely,
[Your Name]